RUN Powered by ADP® Support Guide | Everything You Need (2024)

Before your first payroll with ADP:

In a payroll, you can select the period start & end dates (will prepopulate based on pay frequency).

To change all payrolls, go to: Company > Pay Frequency > Edit > Select start & end dates which will prepopulate based on the frequency/dates selected.

After your first payroll with ADP:

Important: If you already processed the first payroll for the pay frequency, you must contact your ADP Service team to change the check date or period start date.

RUN & Done will process payrolls with a preview date that's on or after today. If you have outstanding payrolls with preview dates in the past, you must either delete them or process them yourself.

Yes. You can set up multiple pay frequencies for your company, and assign them to employees or contractors as necessary.

Important: You can set up multiple pay frequencies for your company and assign them to employees or contractors as necessary.

Starting Point: Company > Pay Frequency

  • Click Add.
  • On the Pay Frequency page, select the Pay Frequency, the Check Date, and Period Start Date for your first payroll.

The payroll dates are calculated and the pay calendar is displayed.

  • Review the calculated payroll dates. If you change the check date or the period start date, you must click Refresh Calendar to recalculate the pay calendar.
  • Click Save to go back to the Pay Frequency Info page.

If searched in Support Center, search for "earnings deductions" and select "Take me to: Earnings Deductions"

To Add/Edit/Delete an earning or deduction, go to Company > Earnings Deductions

What are Pre/Post Tax Deductions

Post-Tax (Most Common) - These are taxed from the NET PAY

Pre-Tax - Common pre-tax deductions are 401K, IRA, Medical, Dental, etc.

You can rename any deduction by going to: Company > Earnings Deductions > Click "Edit" on the one you'd like to change > Enter the name you'd like to call it under "Do you want to rename this deduction?"

Before you begin: "Setup Cash Payments for your company"

Starting Point: Employees > Directory

  • Click for the employee and select Payroll Info.
  • Select Yes in the Is The Employee Paid in Cash field.

Tip: The Cash Denominations report includes the cash breakdown for each employee. Use it to determine how much of each denomination to pay your cash employees.

Company > Features > Select "Cash Payroll"

Once selected, when running payroll, there will be a "Cash" box for employees where the amount the employee was paid in cash can be entered (this amount will not be paid to the employee(s), rather just recorded & taxed on)

Home > Payroll Home > Calculate Checks (formerly called Paycheck Calculator)

There is a tutorial available in Support Center > Search "Manual Check" > Select Record a Manual Check

When you record manual checks for your employees, make sure that their individual pay stubs are accurate and that they are debited for accurate tax liability. Pay statements generated from manual checks aren't included in payroll packages.

Starting Point: Home > Payroll Home > Calculate Checks (formerly called Paycheck Calculator)

  1. In the Who is the paycheck for? field, select the employee or contractor who received the manual check.
  2. Enter the Check Date.
  3. Click Match pay period start/end dates to automatically fill in the pay period start/end dates, based on pay frequency that is matched to the payroll processed with the same check date.

Tip: Use different dates for your employees', if they're needed.

  1. Click Go.
  2. Click to select the Enter Pay Manually button.
  3. Enter all applicable earnings, tax details and deductions.

Important: For Overtime earning, enter the exact rate to be paid. This earning won't automatically adjust the pay rate.

Optional steps: Click Show more earnings to show additional earnings you set up for your employees. Click Add another earning to add additional rows for an existing earning. This can be used for employees who are paid different hourly rates and hours for the same earning.

Tip: If any of your employees are paid by the hour, you must enter the hourly amount in the Rate field. Hours are only required for your regular employees if they work in a SUI state. (Refer to state guidelines for more information about SUI states).

  1. In the Weeks Worked field, enter the number of weeks that the manual check covers.
  2. In the New Pay (Check Amount) field, enter the net pay.
  3. In the Check Number field, enter the check number.

Optional step: For an employee who has a garnishment and uses the Garnishment Payment System (GPS), click to select the Include Garnishment(s) for the Payment field.

  1. Click Record Paycheck to open the Success screen.
  2. On the Success screen you can review the manual check info you added. To make changes, click Edit This Paycheck. To exit, click the Home page.

Important: A manual check is saved as a Pending Payroll item that is recorded when the next payroll is processed. PTO balances are automatically updated when the PTO is paid on the manual check with a "Regular" or "Special" payroll. Balances won't be accrued from a Manual check, when it's included with a Special payroll.

Tip: Amounts added for Federal Income Tax (FIT) and State Income Tax (SIT) show as Flat Amount Overrides on the Manual check pay stub but will not affect present or future withholdings.

RUN Powered by ADP® Support Guide | Everything You Need (2024)

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